One important aspect of your big day is the bar service, as it plays a significant role in creating a fun and memorable experience for your guests. To help you navigate this aspect of your wedding planning, we’ve gathered 10 valuable tips from experienced bartenders who have seen it all. These tips will not only ensure that your bar runs smoothly but also contribute to the overall success of your special day.
photo - @amyephoto | coordinator - @georgiadollevents | bar - Hill Top Bartending
Communication is key: Make sure to communicate clearly with your bartender about the type of drinks you want to serve, any special requests or themes you have in mind, and the number of guests attending. This will help them prepare adequately and provide excellent service on the day of your wedding.
photo - @amyephoto | coordinator - @georgiadollevents | bar - Hill Top Bartending
Consider the guest list: Understanding your guest list is essential when planning the bar service. Take into account the age range of your guests, their drink preferences, and any dietary restrictions they may have. This will help you create a well-rounded drink menu that caters to everyone’s tastes.
Opt for quality over quantity: While it may be tempting to offer an open bar with unlimited options, it’s essential to focus on quality over quantity. Choose a few signature cocktails or premium spirits that reflect your personalities and preferences. Your guests will appreciate the thoughtful selection.
Groomsmen raise their glasses in a joyful toast beneath a canopy of trees, celebrating friendship and the groom's special day.
photo - @dusktilldawnmedia
Don’t forget about non-alcoholic options: Not everyone drinks alcohol, so be sure to include non-alcoholic options such as mocktails, soda, water, and juice on your drink menu. This ensures that all guests feel included and can enjoy themselves without feeling left out.
Timing is everything: Consider the timing of your bar service throughout the event. It’s a good idea to have a welcome cocktail ready for guests upon arrival and then switch to wine or champagne during dinner before transitioning back to cocktails later in the evening during dancing.
photo - @valentino_lauren @kchesbro | floral - @jldesignsweddings | coordinator - @georgiadollevents
Be mindful of budget: Establishing a budget for your bar service is crucial to avoid overspending. Discuss pricing options with your bartender or catering company in advance and consider alternatives such as offering beer and wine only or hosting a limited open bar for a set period.
photo - @k_p_photo | coordination - @georgiadollevents | floral - @bloomandivyweddings
Plan for emergencies: Accidents happen, so it’s important to have a plan in place for any unexpected situations that may arise at the bar. Ensure that there are designated drivers available if needed and have contact information for local taxi services handy.
photo - @ae.videography.photography | coordinator - @georgiadollevents | florals - @florals.sophialynn
Hire experienced staff: Choosing experienced bartenders who are knowledgeable about different types of drinks, mixing techniques, and customer service will make a significant difference in how smoothly your bar runs on the day of your wedding.
photo - @sabrinakthomasphotography | floral - @pannelldesigns_events | planning/coordination - @georgiadollevents | rentals - @barronsrentals | bartending - @xclusivemobilebartending
Stay organized: Create a detailed timeline for the bar service, outlining when each type of drink will be served, how many staff members will be needed at each stage, and any special instructions or requests you have for the bartenders.
Show appreciation: Lastly, don’t forget to show appreciation for your bartenders’ hard work by thanking them personally at some point during the event or providing them with gratuity at the end of the night.
By following these 10 tips from seasoned bartenders who have worked countless weddings, you can ensure that your wedding bar runs smoothly and contributes positively to the overall atmosphere of your special day.
Remember that communication is key when working with bartenders – share your vision with them clearly so they can execute it flawlessly.
With careful planning and attention to detail, you can create an unforgettable experience for both yourselves and your guests on one of life’s most significant occasions – cheers!
Thank you so much for stopping by our blog, we hope you found this information helpful. We want to use our blog to increase awareness and support for locally owned wedding venues. Locally owned wedding venues tend to provide a higher level of expertise, service and dedication. They also have far less turnover than corporate owned or investor owned venues. As you plan your wedding we hope you will consider a locally owned wedding venue like ours. You can find locally owned wedding venues on this wedding venue map. Below is a shout out to fellow locally owned wedding venues around the country!
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